Hot Line: 01990098900, 
Cost per page (CPP) is one of the best ways for a small business to control printing expenses. The important part is that you should calculate it from the exact printer + exact cartridge.
The Basic Cost-Per-Page Formula (USD and BDT)
Formula:
Cost per page = Toner cartridge price / Rated page yield
For example:
Toner price: $60 (BDT 7,380)
Rated page yield: 3,000 pages
So:
USD: 60 / 3,000 = $0.020/page = 2 cents/page
BDT: 7,380 / 3,000 = BDT 2.46/page
[Note: prices are provided for reference and may vary]
Or, for more convenience, calculate,
Cost per 1,000 pages = (cartridge price / yield) × 1,000
What is Page Yield?
Page yield is the number of pages a printer can produce from one toner cartridge.
Page yield is determined by running standardized tests where printers continuously print specific test pages at 5% page coverage until the cartridge runs out of ink or toner.
These tests follow standards set by the ISO (International Organization for Standardization), so page-yield numbers can be compared more easily between different printers and toner cartridges.
Keep in mind that your actual page count may be higher or lower depending on how much you print on each page. Pages with lots of text, graphics, or images use more toner, so you’ll get fewer pages from the cartridge.
On the other hand, pages with less content use less ink/toner, which means you may be able to print more than its original page coverage.
How to Reduce Printing Costs
Printing, especially in offices, can consume a good chunk of your operating budget if not monitored closely. The hidden printing costs include toner, technician service, employee productivity, electricity consumption, and high-volume paper waste.
In these situations, choosing a printer based only on its purchase price is not ideal. Instead, a better approach is to look at the printer’s total cost per page and choose the right kind of printer for your specific needs.
Best Printer Toners with High Page Yields
Major printer manufacturers such as Brother, Canon, and HP offer high-yield and extra-high-yield toner cartridges for many of their business and office printer models. These cartridges usually cost more upfront than standard-yield cartridges, but they can provide a lower cost per page.
For example, a $60 cartridge that produces 3,000 pages costs $0.020 per page. A higher-capacity cartridge may have a higher purchase price but still be more economical if its additional page yield brings the cost per page down.
That being said, high page yield does not automatically mean low printing cost. Original manufacturer (OEM) cartridges are relatively expensive, especially for businesses with high monthly printing volumes.
Consider Quality Compatible Toner Cartridges
Compatible toner cartridges are manufactured by third-party suppliers specifically to work with specific printer models.
They can be an affordable alternative to expensive OEM toners. However, when considering a compatible option, don’t decide based on the price alone.
Check these additional factors:
- A clearly stated page yield.
- Consistent manufacturing and quality standards
- Compatibility with your exact printer model
For businesses in Bangladesh, suppliers such as MTECH provide ISO-qualified compatible toners for popular printer models such as Brother, Canon, HP, etc. at competitive rates.
Read: Why Businesses Are Switching to Compatible Toners
Other Factors that Affect Printing Costs
While toner is a major part of printing costs, several other factors can affect how much a business actually spends on printing over time:
Drum replacement: Some laser printers use a separate drum that has its own replacement cost.
Paper: At high volumes, paper can become a larger expense than toner.
Maintenance: Fusers, rollers, and other parts eventually require replacement.
Printer lifespan: A slightly more expensive business printer can prove to be cheaper over the years because it lasts longer and may require less maintenance or replacement.
Print volume: A printer designed for 500 pages/month isn’t necessarily economical for 10,000 pages/month.
Duplex printing: Automatic double-sided printing can substantially reduce paper consumption.
Color vs. monochrome: If color isn’t necessary, choosing monochrome printing can significantly reduce consumable costs.
Discover: 25 Practical Ways to Save Money on Printing Costs
Conclusion
Understanding your printer’s cost per page can make it much easier to control printing expenses, especially for businesses with high monthly print volumes. Once you know your actual cost per page, you can make more informed decisions about which printer and toner are right for your business — and identify areas where your printing budget can be reduced.
